The eBilling Specialist is responsible for handling all aspect of eBilling from engagement to collections.  The ideal candidate will be someone who has a thorough knowledge of the billing process as well as the Aderant billing system and the eBilling Hub.  This position works directly with clients to understand their needs and ensure a successful migration to eBilling with WSGR.  The eBilling specialist will also work collaboratively with WSGR’s Client Account Representatives to assist in timely collections of all electronically submitted invoices.

Job Responsibilities

  • Foster and maintain professional and collaborative relationships with clients, attorneys, billing service representatives, and client account representatives to ensure compliance with client and attorney billing specifications.
  • Responsible for client onboarding to eBilling, including thorough review and implementation of client outside counsel guidelines and proper coding and set up in Aderant, the eBilling Hub, and the eBilling vendor sites.
  • Work with new eBilling vendors to implement as required by clients.
  • Proactively manage submission and approval of working timekeepers for each client/eBilling vendor monthly.
  • Review and maintain proper rate structure; coordinate with billing service representatives as needed.  Monitor tier discounts, budgets and fee caps.  Escalate potential issues that might occur and delay billing.
  • Submit all electronically billed invoices through the eBillingHub or the client’s chosen eBilling vendor.
  • Review time entries based on client and matter requirements (block billing, task codes, summer associate time, etc).  Review cost entries and receipts for compliance with outside counsel guidelines.  Review invoices for application of discounts or fee agreements where applicable. 
  • Diligently monitor and address eBilling issues and rejections with attorneys, client accounting representative, and billing service representatives as needed.
  • Respond to inquiries from client accounting representatives and attorneys relating to payment status of invoices.  Work closely with them to address any issues that might be preventing approval and payment.
  • Coordinate with attorneys on status and budget requests for clients and submit to eBilling vendor sites.
  • Monitor and address reduced payment of invoices.
  • Manage and maintain client accounts for proper billing processes and procedures.