Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national firm has an immediate opening for a Billing Specialist to join our Miami Administrative Office. This is a full time position, competitive salary and benefits package offered.

 

 

 

 

JOB SUMMARY:

This position handles the billing activities for clients from initial matter intake through final bill production. This is a hands-on position that involves working collaborative with clients and employees of a multi-office firm.

PRIMARY DUTIES AND RESPONSIBILITIES:

Prepare and submit monthly invoices to clients timely and accurately.

 

 

• Ensure all client guidelines, internal protocols and firm's guidelines are followed during submission process. Ensure corrective action is in place for future submissions.

 

• Act as liaison between billing attorney/clients' staff/third party vendors assigned to electronic billing.

 

• Populate, maintain and update data for assigned clients in the firm's accounting database.

 

• Coordinate resubmission of invoices with any errors and if necessary contact third party vendors for assistance in resolving issues. Submit timekeeper setup and matter setup on e-bill website.

 

• Review clients' guidelines and other written communication to remain compliant with the various requirements.

 

• Reviews billing memos, time and expenses for narrative corrections, transfers needed and miscellaneous maintenance, as well as finalizing the invoices.

 

• Responsible for coordination and resolution of billing issues for designated clients.

 

• Monitors billing progress including status reporting, work-in-progress, client, matter and timekeeper set-ups, and other key process aspects.

 

• Responsible for entry and modification of time and expense records, report generation including pre-bills and final bills.

 

• Ensures all billing issues, including deductions, accounts receivable and client concerns are monitored and resolved timely and provide submission and problem solving assistance where needed.

 

• Performs other duties as assigned.

REQUIREMENTS:

3+ years’ experience working in law firm Billing Dept. high volume/ large transaction work environment.

 

 

• Must be experienced with law firm billing processes specifically electronic billings.

 

• Proficiency in accounting software and Microsoft Office applications such as Excel, Word and Outlook.

 

• Requires critical thinking skills, excellent communication and organizational skills, decisive judgment and the ability to work with minimal supervision.

High School Diploma or its equivalent.

 

For immediate consideration for this opportunity, qualified candidates should forward their resume to resumes@qpwblaw.com ASAP. QPWB is an Equal Opportunity Employer seeking enthusiastic candidates eager to work in a fast-paced and challenging environment.